Cobra Administration

Did You Know: COBRA non-compliance can be very costly! The IRS excise tax is $100 per day, per beneficiary, for each period of non-compliance and may be as high as $200 per day for more than one qualified beneficiary in the same family.

BPC offers a comprehensive COBRA Administration service that includes dedicated customer service representatives knowledgeable in COBRA legislation, monitoring deadlines, meeting COBRA compliance regulations and thorough documentation of COBRA notices.  BPC is committed to helping Employers simplify benefits administration. We offer a secure website for COBRA elections and payments as well as secure file upload for employer groups.

What is COBRA?

COBRA is a law mandating that eligible employees have the opportunity to continue health insurance coverage after experiencing a loss of eligible employer coverage.  COBRA applies to employer-sponsored group health plans that include medical, dental, vision, FSA, HRA and Employee Assistance Programs (EAP).

From the initial election notice, to receiving elections and premiums, billing retirees, reinstating coverage directly with carriers and eventually terminating coverage with COBRA, BPC’s comprehensive COBRA Administration Services handles the COBRA process from start to finish.  BPC also offers Open Enrollment service for COBRA qualified beneficiaries and active COBRA participants.  Additionally, clients will have a dedicated COBRA Specialist knowledgeable in COBRA legislation, monitoring deadlines and meeting COBRA compliance regulations.  

BPC offers employers the opportunity to elect a one-time compliance “catch up” on initial notices to ensure compliance if their COBRA plans had not been consistently or accurately administered in the past.

As your COBRA Administrator BPC provides:

  • Dedicated phone line for COBRA participants and Employer contacts

  • Secure website for document uploads

  • Initial COBRA Rights Notice for newly covered employees

  • COBRA election form to Qualified Beneficiaries

  • Documented Notices sent First-Class mail

  • Monitoring of election time period

  • Confirmation of COBRA election, preparation of payment coupons to COBRA participant

  • Collection of Continuation payments from COBRA participant

  • Monitoring of timely payments, weekly reconciliation of payments and transmittals

  • Termination of coverage letter to participant

  • HIPAA Certification of Creditable Coverage issued upon termination of COBRA for COBRA coverage period

  • Ability to elect COBRA online and make payments online 

  • Rate change communication to COBRA participants

  • Transmit carrier reinstatement and termination notices

  • Monitoring of COBRA regulations and updates    

Contact BPC to learn more on how you partnering with BPC for COBRA Administration Services can save you time and help keep you in COBRA compliance.